Case Study | Zostel

Originally published on eZee Absolute

  • Customer Profile

    Zostel, India’s first and largest hostel chain, provides backpackers with safe, hygienic, relaxed, and affordable accommodation. With increased popularity of backpacking in India, Zostel has seen consistent growth in the number of guests and aims to expand its business globally.

    Zostel offers facilities such as free 24-hour reception, breakfast, free Wi-Fi, parking space, air-conditioning, common hangout area, restaurant/cafe, in-house activities, swimming pool and much more.

  • Challenge

    When Zostel began operations , it managed bookings manually and maintained records in excel sheets which led to errors, overall inefficiency, and subpar customer experience. Furthermore, this style of operation was not sustainable as Zostel started to receive more guests. Therefore, in order to prevent errors, manage day-to-day operations smoothly, provide superior guest experience, and maximize business performance, Zostel needed sophisticated and tailored hospitality management technology that would effectively strengthen its weak points.

  • Solution

    Zostel was in need of a comprehensive solution that would not only handle all aspects of operations and inventory distribution but also be configured to accommodate the unique needs of hostels such as supplying beds instead of rooms. eZee Technosys, Yanolja Cloud’s hospitality management solutions subsidiary, provided a tailored and integrated package of AWS powered solutions including property management system, channel management system, internet booking engine, and restaurant POS system, that addressed all of Zostel’s needs. Unlike the standalone products of many hospitality management solutions providers, eZee Technosys’ integrated package economically resolved all of Zostel’s challenges at once. AWS services such as Amazon EC2, Amazon Aurora, Amazon S3, and Amazon ElastiCache provided eZee Technosys with scalable architecture, uninterrupted services, secure and efficient data storage, and multilingual application to deliver a top notch experience for Zostel.

  • Result

    eZee Technosys’ cloud-based property management system allowed Zostel to manage and track daily operations such as booking and inventory status, incomplete maintenance or housekeeping tasks, and guest arrivals and departures from anywhere at any time without paying for additional software licenses, ultimately allowing Zostel to utilize time and resources optimally. Additionally, daily reports generated by the property management system provided data and insights to help Zostel make informed business decisions to maximize revenues.

    By using eZee Technosys’ channel management system, Zostel achieved greater connectivity to online distribution channels and was capable of updating available inventory and rates while ensuring rate parity across all connected channels from a single platform. Moreover, because the channel management system constantly monitors occupancy rates on all connected channels, it optimized Zostel’s inventory allocation in real-time to eliminate underbookings/overbookings and boost revenues.

    While having connectivity to online distribution channels is necessary for accommodation providers, it is also essential to generate direct bookings to increase profit. With eZee Technosys’ internet booking engine, Zostel created a booking platform on their website which led to an increase in direct revenues and decrease in commissions paid to online travel agencies.

    The integration of these solutions allowed Zostel to operate these systems simultaneously with ease and further automate processes related to reservation management and inventory distribution, thereby maximizing revenues and operational efficiency while reducing costs.

    “With eZee we can manage our hostel operation and online distribution profitably as well as get access to detailed reports, at a fraction of a cost than the other solutions available in the market” - Aviral Gupta, Chief Strategy Officer at Zostel

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